The Literary Arts Fund, a partner project of the National Center for Civic Innovation (“NCCI”), welcomes you to its website. This Privacy Policy (the “Privacy Policy”) applies to the Literary Arts Fund’s website at literaryartsfund.org.  

The Privacy Policy is designed to explain the types of information obtained by the Literary Arts Fund through the website and how that information is used by the Literary Arts Fund and/or shared with others. The examples given are intended to be for illustrative purposes only, and therefore, should not be considered to be a complete representation of the Literary Arts Fund’s practices.  

Please review the Privacy Policy carefully. By accessing the website, you are indicating your agreement to the Privacy Policy. This Privacy Policy applies to all information received by the Literary Arts Fund through your use of features on the website, which may change over time.  Such features may include options for you to: 

Your use of any feature on the website indicates your agreement to the Privacy Policy, as in effect at such time, and your acknowledgement that any personal information collected will be subject to this Privacy Policy.  The Literary Arts Fund reserves the right to modify the Privacy Policy at any time, without notice. Such changes will be incorporated into this document and posted on the website and will become effective as soon as they are posted on the website. The current version of the Privacy Policy supersedes any prior versions.

If you have any questions about the contents of the Privacy Policy, or if you have a disability that prevents you from accessing this policy electronically and requires an alternate format (e.g., audio, large print), or if you wish to correct, update or delete your personal information, you may contact the Literary Arts Fund at any time by sending an email to info@literaryartsfund.org or regular mail to Literary Arts Fund, a project of NCCI, 121 6th Avenue, 6th Floor, New York, NY 10013.

Information Collected From Online Forms

The Literary Arts Fund may collect and maintain certain personal information about you when you complete any of its online forms, such as when you submit any of the forms described above, or forward a web page or electronic postcard.  Such information may include your name, phone number, mailing address, or e-mail address. It may also include the name, phone number, mailing address or e-mail addresses of those to whom you forward our electronic content or submit information about, and any other information collected in the forms.  

If you choose not to provide us with the personal information that we require to process online forms on the website, the Literary Arts Fund may be unable to provide you with the information or services you have requested.

Information Collected from Devices

We also may collect certain information automatically from your device, which may be considered personal information under applicable data protection laws.  For example, we may collect the domain name or URL from which you accessed the website, your IP address, browser types and anonymous demographic information (such as ZIP codes), date and time you accessed each page of the website, and the web browser you used and pages you accessed, and may use this data for system administration, troubleshooting, and to examine overall traffic trends. 

Cookie Policy

The website uses “cookies” or other tracking technology such as pixels, in order to enhance a user’s experience when viewing the website and to compile statistical information regarding the use of the website. A cookie is a file that is transmitted by a website to a user’s browser. The browser then saves that file in a designated file for cookies on the user’s computer. Cookies are used to personalize the user’s experience on the website as well as to compile statistics about how the website is used, including to help us identify features in which you may have the greatest interest. 

You may have the ability to change your browser settings to refuse to accept cookies. Please note, however, that without cookies you may not be able to take full advantage of all our website features.

Cookies on the website generally fall into the following categories:

Some content or applications on our website are served by third-parties. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.  We do not control these third parties’ tracking technologies or how they may be used. If you have any questions, you should contact the responsible provider directly.

Use and Disclosure of Information

We use information that is collected automatically through the website for various purposes including, but not limited to, administration of the website, improving the website experience for visitors/users, market research, data analytics, security purposes, and compliance with our legal obligations and policies and procedures. 

We also use information that you provide through the website to respond to online forms submitted by website visitors and to provide website visitors with information about the Literary Arts Fund’s services.  Generally, we may use the information you provide us to administer or run programs or events; compare and review your personal information for errors, omissions, and accuracy; manage compliance, fraud monitoring, and security; provide you with information relevant to programs or other activities; send you information regarding changes to our terms and policies; and for other purposes disclosed at the time of collection or otherwise compatible with the above and applicable law. 

Specifically, we may use the information you provide us to send you a newsletter. 

By submitting your information to us, you expressly agree that the Literary Arts Fund and/or NCCI may contact you directly about the services you requested, either through e-mail or via telephone. 

Users Providing Third-Party Information

Do not provide or allow others to provide personal information about anyone unless you, on your own behalf and on behalf of anyone whose information you provide: (a) have reviewed and agree with this Privacy Policy, and (b) are authorized to and do consent to have all data used and transferred to us. By submitting any personal information about others you represent and warrant that you received such authorization beforehand.

Sharing Your Information with Third-Parties

We will not sell, rent, or share your personal information without your permission and will treat it in compliance with applicable laws and regulations.  We reserve the right to share such information in certain limited ways described below.

The Literary Arts Fund may share any information collected on the website with NCCI. We may also use and share this information with third party vendors to enable those vendors to provide services to the Literary Arts Fund or NCCI for which they have been retained and/or to enhance website functionality.  We make reasonable efforts to ensure that these parties only use personal information we provide to perform services for us and to protect such personal information in a commercially reasonable manner.

The website’s data is processed through WPEngine. As a courtesy, website host’s privacy policy is here: WPEngine Privacy Policy. 

The Literary Arts Fund uses MailChimp to collect and manage Newsletter signups.  As a courtesy their privacy policy is here: newsletter vendor privacy policy.

The Literary Arts Fund uses Submittable to collect and manage applications. As a courtesy their privacy policy is here.

The Literary Arts Fund uses Google forms to collect information and event registrations. As a courtesy their privacy policy is here. 

The Literary Arts Fund uses Zoom Webinar to collect event registrations. As a courtesy their privacy policy is here. 

We reserve the right to change any of our third-party processors without notice.  

Additionally, we may use your information as we believe to be necessary or allowed: (a) under applicable law; (b) to comply with legal process and our legal obligations; (c) to respond to requests or requirements from public, law and government authorities (including national security and law enforcement requirements) and private parties; (d) to enforce our terms and conditions; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of you or others or to investigate fraud; (g) to allow us to pursue available remedies or limit the damages that we may sustain; and (h) to prevent or stop activity we may consider to be, or to pose a risk of being, illegal, unethical, or legally actionable activity.  We also may transfer your information to a third party with your consent.

We will retain your personal information on our systems for as long as we need to for business and legal purposes and in accordance with applicable legal and regulatory requirements. We may keep contact information (such as mailing list information) until a user requests that we delete that information from our live systems. 

Whatever the purpose may be – whether we share with service providers or other external entities – we only process and share your personal information to the extent reasonably necessary to fulfill your requests and meet our business and legal objectives. We may also use what we know about you to potentially offer you other services in the future. We may combine your online information with information collected from offline or online sources, or information we already have for purposes including, without limitation, to better tailor and personalize our offerings and our communications with you. We may also use and disclose certain personal information to others for any purpose allowed by law.

National Center for Civic Innovation

The National Center for Civic Innovations’s website contains links to our website and other partner projects’ websites.   This Privacy Policy only applies to our website and does not apply to the National Center for Civic Innovation’s website or other partner project websites.  We encourage you to read the privacy statements of these linked websites as their privacy policies may differ from this policy. The Literary Arts Fund is a part of the National Center for Civic Innovation.  Therefore, we reserve the right to share information received through this website with the National Center for Civic Innovation.  

Opting Out

If at any time you wish to stop receiving correspondence for which you have previously registered, you may request removal of your personal information from our database at any time by sending an email to info@literaryartsfund.org or regular mail to 121 6th Avenue, 6th Floor, New York, NY 10013.

Links and Social Media

As a service to you, our website may contain links to other third-party websites, including social media sites such as Facebook®, Instagram®,  LinkedIn®, YouTube®, and other sites including media and publication websites, and governmental websites.  Our website also may contain a link to share, e.g., an action you took on our website, on social media sites. By clicking on a link, you will be redirected off our website and onto third party websites.  This Privacy Policy does not apply to such websites, and we are not responsible for the privacy policies or practices of such websites.  We encourage you to read the privacy statements of these linked websites as their privacy policies may differ from ours.

Embedded Content

Additionally, as a service to you, our website may contain embedded content from third-party platforms, which will always be identified with the provider’s name or logo. Examples may include embedded videos provided by Vimeo® or YouTube®, other social media feeds.  Such embedded content is hosted by third-parties, and we may not have provided, designed or curated such content.  Our Privacy Policy does not apply to such embedded content from third-party platforms, and we are not responsible for their terms or privacy policies or practices.  We encourage you to read their terms and privacy policies prior to utilizing such third-party embedded content.  Please note that their terms of service, privacy policies and practices may differ from ours, and they may collect and/or utilize your personal information differently than we do.  

Children

The website and the nature of our services are not intended or designed to be used by any individual under the age of 13 years. We comply with the Children’s Online Privacy Protection Act of 1998 (“COPPA”). COPPA requires that web site operators never knowingly request personally identifiable information from anyone under the age of 13 without requesting verifiable parental consent. The Literary Arts Fund does not knowingly collect or maintain any information about any individual under the age of 13. If you are under the age of 13 years old, you should not submit any inquiries, registrations, nominations or applications to us, or provide any personally identifiable information to us. If you are concerned about your child’s use of the website, you may use web-filtering technology to supervise or limit access to the website.  

Information Security

We have implemented reasonable measures to protect the security of personally identifiable information that a user provides to the Literary Arts Fund through the use of the website. The transmission of information via the Internet is not completely secure and as such, we cannot guarantee the security of your personal information. Any transmission of information is at your own risk.  

Claims of Copyright Infringement

If you believe your work has been copied in a way that constitutes copyright infringement, please contact the Literary Arts Fund by sending an email to info@literaryartsfund.org or regular mail to Literary Arts Fund, a project of NCCI, 121 6th Avenue, 6th Floor, New York, NY 10013.

Visitors from Outside New York

Your California Privacy Rights – The California Consumer Privacy Act grants residents of California the right to request certain information regarding the disclosure of personally identifiable information to third-parties, if the information is used for the third-party’s direct marketing purposes. To make such a request, please send an email to info@literaryartsfund.org or regular mail to 121 6th Avenue, 6th Floor, New York, NY 10013.

Outside the United States – If you reside outside the United States, any information that you may provide to the Literary Arts Fund through the website will be transferred out of your country and into the United States. If you do not wish for your personal information to leave your country, please do not provide such information. By providing personal information via the website, you expressly consent to the transfer of your information to the United States.

Visitors’ GDPR Rights – If you are in the European Union, we collect and process information about you only where we have legal bases for doing so under applicable EU laws, including the General Data Protection Regulation (“GDPR”). You may have certain rights regarding the personal information we hold about you. These may include the rights to access, correct, delete, restrict or object to our use of, or receive a portable copy in a usable electronic format of your personal information. You also may have a right to lodge a complaint with your local data protection or privacy regulator. To exercise any of your GDPR rights, including to request a record of the information we have on file for you, by sending an email to info@literaryartsfund.org or regular mail to 121 6th Avenue, 6th Floor, New York, NY 10013.

Terms of Use

By using the website, you are agreeing to accept and comply with the terms and conditions of use as stated below (the “Terms of Use”), which may be updated by the Literary Arts Fund from time to time without notice to you.  You should visit this page periodically to review the then-current Terms of Use.  We may, in our sole discretion, terminate your access to the website at any time and without notice, including without limitation due to any violation by you of these Terms of Use.

Limited Right of Use/Ownership of Contents

The contents of the website are intended for the personal, noncommercial use of its users.  All materials published on the website (the “Contents”) are protected by copyright, trademark and all other applicable intellectual property laws, and are owned or controlled by the Literary Arts Fund or the other party credited as the provider of such Contents.

Except as specifically set forth in these Terms of Use, you may not modify, adapt, translate, exhibit, publish, transmit, participate in the transfer or sale of, create derivative works from, distribute, perform, display, reverse engineer, decompile or dissemble, or in any way exploit, any of the Content or software forming part of the website in whole or in part.

Modifications to the website

We reserve the right from time to time to make modifications and changes to the website, including but not limited to discontinuing, temporarily or permanently, any service offered by us or through the website, with or without notice.  You agree that neither the Literary Arts Fund nor NCCI shall be liable to you or to any other party for any changes and modifications to the website.

Your Representations and Warranties

You represent, warrant and covenant that no material of any kind submitted by you or our use thereof in accordance with these Terms of use will: (i) violate, plagiarize or infringe upon the rights of any third party, including without limitation copyright, trademark, privacy or publicity, moral rights, contract or other personal or proprietary rights; (ii) contain unlawful material; (iii) constitute false or misleading indications of origin or statement of fact; (iv) slander, libel or defame any person or entity; (v) cause injury of any kind to any person or entity; or (vi) violate any applicable laws, rules, regulation or other governmental order.

Indemnification

By accessing and/or using the website, you agree to indemnify, defend and hold harmless the Literary Arts Fund, NCCI, the City of New York, and their respective officers, directors, employees, members, agents, partners, information providers, affiliates, licensors and licensees (collectively, the “Indemnified Parties”) from and against any and all liability and costs, including without limitation reasonable attorneys’ fees and expenses, incurred by any of the Indemnified Parties in connection with any claim arising out of a breach by you of these Terms of Use or the representations, warranties and covenants deemed made by you hereunder, materials submitted by you to the website and/or the Literary Arts Fund’s or NCCI’s use of such materials, your use of any other website or platform linked to, or embedded in, our website, or your violation of the law.  You agree to cooperate as fully as reasonably required in the defense of any claim.  The Literary Arts Fund and NCCI reserve the right, at our own expense, to assume the exclusive defense and control of any matter otherwise subject to indemnification by you. You shall not enter into any settlement agreement which affects the rights of any of the Indemnified Parties or requires the taking of any action by any of them, without our prior written approval.

Limitation of Liability

You expressly understand and agree that:

YOUR USE OF THE website IS AT YOUR SOLE RISK.  THE SERVICES PROVIDED THROUGH THE website ARE PROVIDED ON AS “AS IS”, “AS AVAILABLE” BASIS.  WE EXPRESSLY DISCLAIM ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.

WE MAKE NO WARRANTY THAT ANY SERVICE PROVIDED THROUGH THE website, OR ANY THIRD PARTY website OR PLATFORM WHICH MAY BE LINKED TO OR EMBEDDED ON THE website, WILL (i) MEET ANY OF YOUR REQUIREMENTS, (ii) BE TIMELY, SECURE, UNINTERRUPTED OR FREE FROM ERROR OR OMISSION, (iii) PROVIDE RESULTS OR INFORMATION THAT WILL BE USEFUL, ACCURATE OR RELIABLE, NOR THAT ANY ERRORS IN THE OPERATION OF THE SITE, INCLUDING THE OPERATION OF ANY SOFTWARE, WILL BE CORRECTED.

THE LITERARY ARTS FUND AND NCCI HEREBY EXPRESSLY DISCLAIM ANY RESPONSIBILITY FOR THE CONTENT AND POLICIES OF ANY THIRD PARTY website OR PLATFORM WHICH MAY BE LINKED TO OR EMBEDDED ON THE website.  ANY MATERIAL DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE website IS DONE AT YOUR OWN RISK AND YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR COMPUTER SYSTEM OR ANY COMPONENT CONNECTED THERETO, OR LOSS OF DATA THAT RESULTS FROM THE DOWNLOAD (INTENTIONAL OR OTHERWISE) OF ANY SUCH MATERIAL.

YOU EXPRESSLY UNDERSTAND AND AGREE THAT NEITHER THE LITERARY ARTS FUND NOR NCCI SHALL BE LIABLE TO YOU FOR ANY DAMAGES ARISING OUT OF OR RELATED IN ANY WAY TO YOUR USE OF THE website, THE SERVICES PROVIDED THROUGH THE website, OR ANY THIRD PARTY website OR PLATFORM WHICH MAY BE LINKED TO OR EMBEDDED ON THE website, WHETHER SUCH DAMAGES ARE DIRECT, INDIRECT, INCIDENTAL OR OTHERWISE, INCLUDING BUT NOT LIMITED TO LOST PROFITS, LOST SAVINGS, LOST OPPORTUNITY, LOST SALES, LOSS OF GOODWILL OR REPUTATION, OR ANY OTHER INTANGIBLE LOSS, AND WHETHER ARISING UNDER THEORIES OF CONTRACT, TORT OR OTHERWISE, AND REGARDLESS OF WHETHER THE LITERARY ARTS FUND OR NCCI HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSSES.

Miscellaneous

These Terms of Use, along with our Privacy Policy, constitute the entire agreement between us, govern your use of the website and any services offered through the website, and supersede any prior terms of use or other agreements concerning the subject matter hereof between us.  These Terms of Use, the Privacy Policy, and the relationship between us shall be governed by, and construed and enforced in accordance with, the laws of the State of New York without regard to its conflict of law provisions.  You agree to submit to the personal and exclusive jurisdiction of the federal and state courts located within the County, City and State of New York for the resolution of any disputes arising out of or relating to these.

Date:  October 28, 2025